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How to choose the best maintenance contractors


Finding qualified, experienced and licensed maintenance contractors is an important job for property owners or managers.

The properties do not keep in good condition by themselves. And if the property management is 75% maintenance, this is a key area of ​​business optimization for you.

Whether commercial or residential, without the help of good and honest contractors, property owners and owners will probably choose other property management companies that have these reliable and capable assets available. If you are currently conducting a commercial checkup at this time, you may be examining the performance of your contractor.

Key repeatable processes for business success

Acquiring and acquiring a good contractor is so important that you are likely to seek to hire one as your own internal maintenance professional.

Internal maintenance staff is valuable due to systems and processes. They can do the job faster, do more, and communicate better with you, all because they are part of your system.

However, if you have to outsource or do not want to hire someone internally hire Southwest Metal Roofing, you will want contractors to work with their management processes efficiently. And that’s where property management software really helps keep costs down and ensures a good job.

Who are the contractors? They are professionals in plumbing, heating and air conditioning, electricity, landscaping, paving, snow removal, concierge, carpentry, remodeling (general contractors), painting, roofing, parking maintenance and more.

Finding the Needle in the Haystack

Many of the major maintenance contractors are too busy to start new businesses, while others do not advertise. Your task might be to find the best of those that are available. And those signatures will have to be examined more accurately and will require more administration on their part.

This task of obtaining and examining all the different types of contractors requires a considerable amount of time. How are maintenance contractors? Try local business associations, Google and online directories.

Your goal is to find maintenance professionals that you can constantly rely on. One-time corrections are not good enough. And if these contractors can fit with your software-guided system, you are creating a repeatable and easy-to-manage process.

Owners must recruit a good property management firm to evaluate and validate contractors and provide guidance on municipal laws and licensing requirements; complex and complicated laws increase risks

The software can help improve communication that helps keep contractors at work and validate the work they are doing (costs, spare parts, time spent, and responsiveness)

Negative: prolonged delays in obtaining parts, maintenance / repair programming and having to track them too long (phone calls)

10 ways to get the best results

Here is a detailed process to find the best contractors:

Have a clear, written and detailed description of your project or the needs of continuous maintenance service and establish a realistic budget

Get offers, not at lower prices, but to learn more about local maintenance companies and how they work.

Ask for their job descriptions and details about similar projects they have done.

Ask them about the properties they are currently working on so you can drive to the place and see your service personnel in action.

Ask them for an estimate of their own potential capabilities and make a list of their areas of expertise and experience; If they specialize in their services in some way (for example, plumbing, landscaping), it could mean that you will have to hire another company to do so. rest of the maintenance work

Ask them about common problems with specific brands of equipment.

Check your references regarding reliability, relationships with owners and the budget

Verify your licenses and request physical evidence, and verify validated complaints and disciplinary measures taken against them

Honest about your availability to do the job you have bid for?

Do they seem reasonable and willing to be responsible for any aspect of their performance and responsibilities?

Interview maintenance contractors

The questions you ask in an interview make all the difference. The last point of decision could be trust (if they possess the capabilities). We hate to mention fraud, however contractor scams are common.

In your personal face-to-face interview, you should mark all your needs and deepen the problems you have had with similar clients. You are looking for potential problems with reliability, profitability, honesty and the way you describe the incidents and problems you have had.

Do they treat their staff with respect? Do you offer detailed estimates? What is your description of your company’s needs? Do they offer a clear picture of how they will work with you? Do you ask questions about your commercial approach, the properties served and the needs?